Applicant privacy notice
When you apply, ASKA receives the contact details, location preferences, availability, work authorization and support needs, optional address and profile photo, referral details, professional links, screening answers and uploaded or manually entered résumé you choose to submit. Required fields are marked on the application form.
How your information is used
ASKA uses your information to review your experience, manage applications and contact you about recruiting opportunities. Authorized recruiting users can review your application, download your résumé and record internal recruiting notes. Applications, screening answers and résumés are stored privately; they are not part of the public job listings.
Candidate profiles and communication history
ASKA may bring together job-related prior emails, professional LinkedIn interactions, recruiter-entered call notes and recruiting tracker records. Source references and the scope of completed checks are retained. Profile photos are optional and used for identification only; they are excluded from role matching. Work authorization and sponsorship details support work-arrangement discussions and are not used to generate candidate suitability scores. Do not submit identity or immigration documents.
Sourced profiles do not receive automatic outreach. Each prospect email requires a recruiter to review and approve the recipient and exact message. A lack of response is recorded as waiting, not as a conclusion about your interest.
Recruiting review assistance
Authorized recruiting users may prepare job-related excerpts, verify professional information you provide and record assessments against the role’s requirements. Where AI assistance is enabled, prepared excerpts and job criteria are sent to OpenAI to organize evidence and suggest follow-up questions. AI drafts can be inaccurate and require human review. They do not automatically rank candidates, reject applications or make hiring decisions. You can ask the recruiting team to correct information or request a review without AI assistance.
The review feature does not search personal social media, medical information, police allegations or employment disputes. Any formal background check is handled separately through an appropriate provider with the required notices and authorization.
Interview scheduling and notes
When invited, you can open a private interview page by signing in with the same email used for your application. Booking is completed through Google Calendar, which processes your booking details and sends the meeting confirmation. ASKA can record the interview schedule, Google Meet link and your recording or AI note-taking preference.
Before recording or AI note-taking, the host will explain the proposed capture and seek the required agreement. You can request an unrecorded interview. Authorized recruiters may add reviewed, job-related meeting notes and interviewer observations to your private candidate report. Recordings and original Gemini documents remain subject to their Google Drive access permissions. ASKA does not use this feature to score appearance, voice, emotion, personality or body language. Contact the recruiting team to request a correction or discuss your preferences.
Private recruiting messages
If you use the candidate inbox, ASKA receives your signed-in name and email together with your questions. Conversations and replies are stored privately and can be read by you and authorized ASKA recruiting users. Other candidates cannot see your conversations. Messages are linked to your signed-in account; application forms remain available without signing in.
Return to your inbox to read replies. Messages on your application page may generate email notifications when the connected sender is enabled. General questions in the separate inbox remain available there. Do not include government identification numbers, financial account details or medical records in messages.
Proposals and responses
Proposals appear only on your private application page after ASKA approves them. If you respond, ASKA records the proposal terms, your signed-in account, the name you enter, your response and the time. Recruiting messages and proposal notifications may be sent through the connected email service. Imported Gemini report text remains visible only to authorized recruiters and is marked unreviewed until checked by a person.
Recruiting notifications
ASKA’s recruiting leads may receive an email that a new application has arrived, with a link to the private dashboard. The notification does not need to include your résumé or full application.
Your choices
To request an update, withdraw an application or ask about access or deletion, message the recruiting team or, if you cannot access the inbox, contact info@askafly.com and include your application reference if available. Please do not include government identification numbers, financial account details or sensitive personal records in your application.
Application records are retained for recruiting review and follow-up. See ASKA’s general privacy policy for additional information.
Application notice updated October 2, 2026.